Tanzania Delivery Note Template

Why a delivery note matters

A delivery note (sometimes called a dispatch note or goods-out note) confirms that goods have been physically dispatched to a customer — and, when signed by the receiver, confirms they were received in good order. It is separate from the invoice: the invoice is the tax document, the delivery note is the logistics document.

What a delivery note must show

• Dispatcher and receiver names, addresses and contacts.
• Pre-printed delivery number (sequential).
• Date of dispatch and expected delivery date.
• Itemised list with SKU/code, description, quantity (no prices needed).
• Vehicle registration and driver name (for tax-audit and chain-of-custody).
• Receiver signature and date.

Best practice for Tanzanian SMBs

• Issue 3 copies: one for the receiver, one for the driver, one for your records.
• Pre-number the book: sequential numbers prevent fraud and make audit easy.
• Photograph the signed copy on delivery — instant proof of delivery (POD).
• Reconcile against PO and invoice at month-end: PO ↔ Delivery Note ↔ Invoice ↔ Payment.

Pair with the Invoice Template, PO Template, and Quotation Template for the full procure-to-pay paperwork stack. Tawala automates all four — and matches them automatically — on paid plans.